New-generation digital solutions empower managers and workers on-site. They simplify and automate routine tasks, from scheduling work shifts to documenting results and analytics.
Small construction teams typically work under pressure to respond quickly to changes and with limited budgets. But how should they choose the right software?
In this article, you'll find the 9 best online programs that will help optimize your construction company's workflow at every stage, from planning to project delivery.
9 best online software solutions for small construction companies
The effectiveness of any construction project is determined by proper management. In this context, visual planning becomes a critical element, especially when teams simultaneously implement multiple initiatives with interrelated tasks.
This overview provides only a brief description of the tools. If you want to explore the details and get comprehensive descriptions, it's better to look for a more in-depth source. For example, it can be an article about construction management scheduling software.
Now, let's take a quick look at some cool programs.
1. GanttPRO
GanttPRO combines intuitive work control with advanced functionality centered around a visual Gantt chart.
This program's capabilities are ideal for both small and large construction companies. It allows managers in the office and workers on sites to understand all tasks within their area of responsibility without extensive training. In addition to the chart, they can switch to boards, lists, calendars, and dashboards as needed.
The program allows for creating detailed work schedules and highlighting dependencies between tasks on a timeline. The system automatically recalculates deadlines if one stage is delayed.
With GanttPRO, you can assign performers to each task, set priorities, attach files, and add comments. The critical path feature shows which activities directly impact the overall project completion time. It means that you can allocate project resources accurately.
Plan exporting is also available here, so all stakeholders can get a timeline in Excel or PDF formats.
2. Procore
Procore integrates all aspects of project management from A to Z in one place. It stores all construction project data in a single system with a clear change history.
While some may say this tool is overkill for small companies, the investment is well worth it if a team works with multiple subcontractors and wants to control all costs.
Users can easily manage subcontractors, documentation, finances, and safety. Convenient drawing storage ensures that all team members work with up-to-date plans, not outdated copies.
Procore also offers a modern mobile app that allows site supervisors to photograph completed work, mark defects, and create actual reports.
3. Buildertrend
Buildertrend is suitable for businesses operating in residential construction and renovation. This program is known for its friendly client portal.
Users can continuously monitor project statuses, approve changes, and communicate with teammates without endless calls. They get a smart project calendar that can be synced with their colleagues' personal calendars. Using an intuitive procurement system, it’s possible to manage supplies, track material orders, and compare actual costs with planned ones.
You can simplify your work by using ready templates in Buildertrend. They offer pre-made options for working with contracts, agreements, and various forms in the construction industry.
4. CoConstruct
CoConstruct is often used by small businesses involved in building, design, renovation, and reconstruction. Large organizations also frequently use it.
This software helps you communicate with clients using smart interactive tools. You get access to an extensive catalog with prices and photos.
Here you'll also find the user-friendly order management system. It processes all client requests through approval, cost estimation, and risk analysis.
This software includes a built-in calculator. It assists in estimating how changes may affect the overall budget.
Remote workers appreciate the CoConstruct mobile app. It allows them to mark task completions and upload photos of the finished project directly from a site.
5. PlanGrid
This list wouldn't be complete without mentioning PlanGrid.
Construction teams choose this tool because it automatically syncs plan versions across all devices. It professionally solves the problem of managing documentation and drawings on a construction site and in the office.
You can mark up drawings directly on your tablet or smartphone. It's possible to attach photos, add comments, and leave feedback here.
PlanGrid also performs offline, allowing you to work with documents even when there's no internet connection on-site.
6. Raken
Raken is another useful software for high-performing construction teams. They choose this service because it makes it easy to manage safety on sites and get comprehensive daily analytics.
Raken offers convenient templates for generating reports and other important procedures. You can evaluate weather conditions, track working hours, track completed tasks, and much more.
Inspection checklists in this software are customizable to the needs of each project. Photographic documentation of progress is organized by date and location. It’s easy to add GPS coordinates to all records if needed.
7. eSUB
eSUB focuses on thorough document management. It comes with a change management module that tracks all requests.
This PM tool also digitizes essential reports, certificates, and other documents.
Handy form templates are available here. They can be customized to meet the needs of a specific company or project.
Overall, eSUB helps to monitor time and materials across all tasks and projects.
8. Toggl Track
Construction teams actively use Toggl Track to monitor time and analyze productivity. They need just a few seconds to start a timer when an activity begins and stop it when it's complete.
The program is renowned for its simple yet effective task tracking. It eliminates the need to remember what each team member did at the end of the day.
It offers clear project breakdowns and reports that show project profitability by comparing hours spent with invoices.
Toggl Track can be quickly integrated with various project management services. You can export data in various formats here.
9. Buildertrend Takeoff
If you want to take your estimating and drawings to the next level, consider Buildertrend Takeoff.
With this program, you can quickly calculate areas and perimeters directly from uploaded plans. A convenient library of materials with up-to-date prices will help you prepare high-quality commercial proposals.
Buildertrend Takeoff offers the scaling functionality that automatically calibrates drawings for accurate measurements. Collaboration capabilities allow multiple estimators to work on a single project simultaneously.
The program provides export and direct integration with other useful project management services.
That’s all about these powerful and useful online tools for small construction teams.
Find a reliable online solution to optimize your small construction company projects
Selecting a powerful tool for managing a small construction company is a process that will definitely bring benefits.
With a powerful online assistant, you can easily plan work, manage resources and time, communicate, and minimize errors.
Start by identifying your company's key needs. Research your competitors and available software. Test the chosen tool on a pilot construction project, and then implement it at scale.
