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SPEDPro an automated system to find and manage cases for
special-needs students across the entire Texas State. The
SPEDPro system bring the student’s case information to teachers,
parents, diagnosticians, case specialists and representatives of
relevant government authorities from identification to actual
deployment of the goal-based study plan for the special-needs
students at the school.
The automated system facilities enhanced collaboration between the stakeholders, knitting them closer and bringing the end goal of establishing a meaningful Academic Standard for SPED syllabus.
Individual Student Profiles (Indexed)
Chat (Individual and Group)
Document sharing and Editing
Audio Recording, Sharing and Download
Launch & Maintenance
Created marketing materials
SEO for AppStore
Analytics and link attributions
Conducted advertising campaign on the AppStore
Multi-device manual testing
Child Find Process made easy
Reporting a Child Find case and managing the procedures that follow is prone to errors, misrepresentations and frauds on a paper based system. In addition, the legal requirement of reporting SPED children to the state is seldom met on time. SPEDPro automates the Child Find to ARD Committee Meeting process electronically, removing human errors and omissions form the process.
Automated IEP and BIP
The application allows the stakeholders from the ARD Meeting (8 individuals of diverse professions) to evaluate the case and build and IEP through real-time collaboration. Once created, and implemented, the IEP can be reopened based on the audio feedback of the teachers to either revise the IEP or add BIP to the process.
Goal-based education system
The teacher were performing as file-and-rank soldiers in the paper based system due to lack of quantifiable and measureable goals. The process was revamped with the integration of a goal-based education system that allows the teachers to share real-time feedback with the experts who made the syllabus, and improve the academic standard for SPED.
The LSSP and Diagnosticians would spend days planning for, and informing the stakeholders of an upcoming ARD committee either at the cycle date (3 years from the initial meeting), Case Revision (1 years from the initial review) or immediate (in case of BIP). The integrated aspect of the app allowed the stakeholders (including patents) to stay on top of each case and take immediate action.
Key Take Away
The process of identification of the special-needs is grueling and time-taking for both the teachers and the parents, and the process can be initiated by either party but whoever initiates it has the onus of proof on them. This requires paper-work and ARD Meetings, all of which is paper-based at the moment and has its drawbacks.
Automating the process required all related parties i.e. parents, teachers, diagnosticians, case specialists and the government representatives to come to a singular platform. With paper-based system in place, it was unachievable and had to be replaced by digital forms capturing the same information required by the authorities and the schools. The mobile application we developed enabled the relevant parties to capture information on the go and log it into a central repository which would then tabulate the information in the format required by authorities and schools.
The application shortened the lead time from months to just a few days, enabling all related parties to quickly siphon information to the main repository and obtain digital and paper-printed reports. In addition, the parties were able to keep track of their assigned cases differentiated and segregated under a role- and permission-based system that would allow for data integrity and predefined visibility to the users wishing to access the data.
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